A Free Data Room Template for Startup Fundraising

Presenting a well-organized and comprehensive data room can make or break your chances with investors. But what exactly is a data room, and why is it so essential? In this article, you’ll discover the ins and outs of the data room startup fundraising and learn how EasyVC’s free data room template (below) can save you hundreds of hours of work and fast-track your funding journey.

What is a Data Room in Startup Fundraising?

A data room is a secure online repository where you store and share all the critical documents needed by potential investors to evaluate your startup. Think of it as a digital filing cabinet that holds everything from your investor deck to your financial model. This comprehensive collection of information allows investors to perform their due diligence. Always aim to make it useful for all investors and avoid to build different documents for different investors. If a new document needs to be generated because maybe the investor asking for it frames some questions differently, try to build a document that you can use for the rest of investors assessing your company.

Why a Data Room is Crucial for Startup Fundraising

Imagine you’re an investor. You receive dozens of pitches every week, and you need to quickly identify which startups are worth your time and money. A well-organized data room can help you:

  • Provide transparency and build trust.
  • Deep dive into concepts that may be too long for a meeting, so investors can see how you think.
  • Have control of the due diligence process with a standard directory for everyone, even though most of the time investors will try to ask for more information.

EasyVC’s Free Data Room Template

To make your fundraising journey smoother, we’ve built a free, comprehensive data room template. This template is a list of documents with:

  1. A checklist that we, the founders of EasyVC, have followed to raise over $3M in our previous venture.
  2. All the templates we’ve gathered over the years from multiple resources.
  3. Templates and example documents we’ve generated ourselves.
  4. Explanation and guidance for each resource.

Here are the sections of the template:

Investment Round Docs:

  • Investor Deck
  • Financial Model
  • Frequently Asked Questions

Legal Docs:

  • Company Registration & Articles of Incorporation
  • Existing Cap Table
  • Advisor & NED Contracts
  • IP – Patents & Trademarks
  • Insurance Policies
  • Contracts with Lawyers

Commercial Docs:

  • Startup Thesis
  • Roadmap
  • Product Demo
  • Commercial Agreements
  • Traction, Key Metrics, or Relevant Insights
  • Technology Stack

Duplicate the EasyVC Data Room Template

Using the EasyVC data room VC template is straightforward.

  1. Copy the Template: Access the template through this link: EasyVC Data Room VC Template. Duplicate the template to your Notion and modify as you wish.
  2. Gather Your Documents: Use, upload, or generate all the necessary documents listed in the template. If you don’t have some of the documents yet, now’s the time to create them.
  3. Organize Your Files: Arrange your files according to the sections provided in the template. Ensure each document is clearly labeled and easy to find.
  4. Upload to a Secure Platform: Choose a secure online platform, such as Google Drive, Dropbox, or a specialized data room service, to upload your documents. Make sure that access is restricted to authorized users only.
  5. Share with VCs: Once your data room VC is set up, you can share access with potential venture capital investors. Provide them with clear instructions on how to navigate the data room.

Conclusion

Securing funding for your startup can be a daunting task, but with a well-organized data room, you can make a strong impression on potential investors. EasyVC’s free data room template provides you with everything you need to get started. Download it today and take the first step towards successful fundraising.